Safeguarding in sport

APPLICATION PURPOSE

Create a safe environment for

vulnerable people in sport  

Children and adults involved in sport should always be protected from harm. There is a statutory duty to be alert to any potential risks and have adequate systems in place if things go wrong. This places an obligation on those in charge.

Failings in protecting the interests of those who participate in sport can occur for many reasons. To help professionals and volunteers in all sports, Globocol has designed a bespoke reporting software application for those who have a duty of care. Designed for organisation leaders and safeguarding officers in schools, clubs and national governing bodies.

Globocol's safeguarding application has been created to record low-level concerns as well as manage serious cases through to appeal.

APPLICATION DESCRIPTION

Build a system of record for reporting incidents and managing cases

Globocol’s safeguarding sport application enables you to report incidents, potential concerns and risks to your organisation. You can record and carry out a full investigation of breaches in safeguarding standards and document referrals to external bodies such as LADO or police. 

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At each step of the way there are automated workflows with programmed email notifications to prompt future actions and deadlines. The application also generates data for a management dashboard for “at a glance” metrics. There is a facility to manage investigations through to appeal and closure of a case.

You can attach documents and digital content (photos, video) to an incident report. Data can be export to Excel for offline custom analysis and reports can be generated for meetings. The system provides a full audit trail and is a reference source for best practice and lessons learned.

SECURITY MODEL

Ensure your data, documents and communications are secure

We are committed to high standards of security, privacy and transparency. Globocol systems are fully GDPR compliant. We have also reviewed our suppliers for compliance with GDPR.

The application uses dual factor authentication at login and tracks relevant staff safeguarding credentials. For UK clients, data is hosted at our nominated UK Data Centre with a UK helpdesk. For non-UK clients, if UK hosting and help desk services don’t meet specific national, legal or organisational requirements, Globocol will arrange a bespoke service to cater for that.

System data has multiple levels of back-up. You can also apply “soft-delete” functionality to recover unwanted deletions. Placing all your reports and case documents in a single secure environment considerably reduces the risks to data privacy inherent with the use of multiple systems, and devices, online and offline.

APPLICATION BENEFITS

A system of record to support those at risk and those with a duty of care

Individuals can be placed at risk by chance or with malign intent. The Globocol safeguarding application for sport provides a means of reporting incidents, and mitigating harm. It also enables organisations to identify problem locations, types of abuse and individuals of concern.

Depending on your needs, the application can be a simple system of record or can be used for case management and to process disciplinary proceedings. It is a completely flexible and adaptable system to suit your internal processes.

It will make your management of the safeguarding process much more efficient by ease of access to chronology, communications and documents and the auto-creation of reports for department or board meetings. It can also help to identify factors in your organisation that could lead to a safeguarding incident, enabling you to put plans in place to mitigate or eliminate the risk.

This application can be used as an individual module or as part of a suite of sports integrity solutions