Effective management of the disciplinary and grievance process
It is a legal requirement for all organisations to have effective disciplinary and grievance procedures in place. This is to protect both employers and employees should the need for disciplinary action, or a grievance, arise. This can be particularly challenging in sport which relies so much on volunteers, self-employed coaches and where there are grey areas around the employment status of elite athletes.
National governing bodies have codes of conduct that apply to all stakeholders. In the event of a breach in standards, and where correct protocols are not followed, it can be a costly mistake.
Globocol has designed a bespoke reporting software application for those who have a responsibility in this area. It ensures that all disciplinary and grievance matters are dealt with in an appropriate way.
A single platform to record and investigate breaches in standards through to appeal
Globocol’s Disciplinary Application for Sport enables you to manage breaches in standards for employees, volunteers, self-employed workers, members and athletes. You can record and carry out a full investigation of breaches in standards.
At each step of the way there are automated workflows with programmed email notifications to prompt future actions and deadlines. If you wish, you can also generate anonymised data for a management dashboard for “at-a-glance” metrics.
You can attach documents and digital content (photos, video) to an incident report. Data can be exported to Excel for offline custom analysis and reports can be generated for meetings. The application provides a full audit trail and is a reference source for best practice and lessons learned.
Ensures your data, documents and
communications are secure
We are committed to high standards of security, privacy and transparency. Globocol systems are fully GDPR compliant. We have also reviewed our suppliers for compliance with GDPR.
The application uses dual factor authentication at login and tracks relevant staff safeguarding credentials. For UK clients, data is hosted at our nominated UK Data Centre with a UK helpdesk. For non-UK clients, if UK hosting and help desk services don’t meet specific national, legal or organisational requirements, Globocol will arrange a bespoke service to cater for that.
System data has multiple levels of back-up. You can also apply “soft-delete” functionality to recover unwanted deletions. Placing all your reports and case documents in a single secure environment considerably reduces the risks to data privacy inherent with the use of multiple systems and devices, online and offline.
A transparent system of record for your disciplinary procedure
Managing a disciplinary case within the Globocol application ensures you can demonstrate a transparently fair procedure. Depending on your needs, this can be a simple system of record or can be used for case management and to process disciplinary proceedings. It is a completely flexible and adaptable system to suit your internal processes.
It can make your management of the disciplinary process much more efficient through ease of access to chronology, communications and documents and the auto-creation of reports for meetings. It can also help you to identify learning opportunities for your organisation.
This application is available as a subscription service, either as an individual module or as part of a suite of sport integrity solutions. Email: firstname.lastname@example.org