Creating a safe environment in the
If you organise or providing performing arts activities that involve children or adults at risk, you have an obligation to prioritise their wellbeing. There is specific legislation and guidance for child performers which means that the environment must be safe for them and that they are supervised by the right people. Adult performers can also be subject to abuse and their interests need to be protected.
Globocol has designed a software application for safeguarding children and adults at risk and to help those with a duty of care. This incident reporting system is designed to help both professionals and volunteers and can be readily adapted for the specific needs of the performing arts.
A system of record for reporting incidents and managing investigations
Globocol’s application enables you to report incidents, complaints and risks to your organisation. You can record and carry out a full investigation of breaches in safeguarding or safety standards.
At each step of the way there are automated workflows with programmed email notifications to prompt future actions and deadlines. This also generates data for a management dashboard for “at a glance” metrics. There is a facility to manage a complete investigation of a safeguarding complaint through to appeal and case closure.
You can attach documents and digital content (photos, video) to an incident report. Data can be export to Excel for offline custom analysis and reports can be generated for meetings. The system provides a full audit trail and is a reference source for best practice and lessons learned.
Ensure your data, documents and communications are secure
We are committed to high standards of security, privacy and transparency. Globocol systems are fully GDPR compliant. We have also reviewed our suppliers for compliance with GDPR.
The application uses dual factor authentication at login and tracks relevant staff safeguarding credentials. For UK clients, data is hosted at our nominated UK Data Centre with a UK helpdesk. For non-UK clients, if UK hosting and help desk services don’t meet specific national, legal or organisational requirements, Globocol will arrange a bespoke service to cater for that.
Application data has multiple levels of back-up. You can also apply “soft-delete” functionality to recover unwanted deletions. Placing all your reports and case documents in a single secure environment considerably reduces the risks to data privacy inherent with the use of multiple systems, and devices, online and offline.
A system of record to support performers and those with a duty of care
The Globocol safeguarding software application provides a means of reporting incidents, and mitigating harm. It also enables organisations to identify problem locations, types of abuse and individuals of concern.
Depending on your needs, this can be a simple system of record or can be used for case management and to process disciplinary proceedings. It is a completely flexible and adaptable system to suite your internal processes.
It can make your management of the safeguarding process much more efficient by easy access to chronology, communications and documents and the auto-creation of reports for department or board meetings. It can also help to identify factors in your organisation that could lead to a safeguarding incident, enabling you to put plans in place to mitigate the risk.